At Prism Accounting, we respect your right to privacy and are committed to safeguarding your personal information.
As Registered Tax Agent and a Member of Chartered Accountants Australia and New Zealand, we are bound by requirements of TASA Code of Professional Conduct and APES Code of Ethics to protect your confidentiality.
Your personal information collected by us will be handled in accordance with this Privacy Policy and the terms of Engagement.
Personal Information Collection
In the course of carrying out our services, we collect personal information about you which typically includes but is not limited to:
– Your name, address, contact details and date of birth
– Your Tax File Number (TFN) and Australian Business Number (ABN)
– Residency status
– Employment details
– Details of bank accounts, credit cards and loan accounts
– Details of your investments and interests in other entities
– Accounting data and financial records
– Details of your spouse, dependents and entities associated with you
– Other information that may be necessary for provision of our services in accordance with the terms of engagement.
We may collect your personal information from the following sources:
– Directly from you
– From persons acting on your behalf
– From third parties, including Government Agencies authorised to provide your information to us
– From publicly available sources.
Use and Disclosure of Personal Information
The purpose of collecting your personal information is to carry out the Services and for related purposes such as staff training, maintaining client records, providing you information and updates relevant to your circumstances, conducting risk assessment and due diligence checks, and for legal and regulatory compliance and crime prevention.
To whom we may disclose your personal information
In the course of providing of our services, to the extent necessary, we disclose personal information to other parties, including:
- Australian Taxation Office (ATO), Australian Securities and Investment Commission (ASIC), Australian Business Register (ABR)
- Employees, contractors, consultants or representatives of Prism Accounting and its related businesses (Prism Group) to carry out specific functions as part of the provision of the Services
- SMSF auditors for the purpose of arranging an audit of your SMSF
- Providers of products and services (such as information technology, cloud storage, and cyber security providers)
- External financial and legal advisers
- Consultants and brokers under existing referral arrangements for credit and financial products and services
- Other third parties where you request or authorise such disclosure.
Our files may be subject to review as part of the quality control review program of Chartered Accountants Australia and New Zealand, which monitors its members’ compliance with professional standards. By accepting our engagement, you acknowledge that, if requested, our files relating to this engagement will be made available under this program. Should this occur, we will advise you.
Very occasionally, we may also be required to disclose confidential information by law, regulatory bodies, insurers or otherwise in accordance with APES 110 Code of Ethics for Professional Accountants.
Where you share personal information regarding a third party (including your directors and employees) with us, you confirm that you have complied your obligations under the Privacy Act 1998 (Cth) (including, if you are not bound by that Act, as if you were so bound), including that the personal information was lawfully collected, that you are entitled to disclose the personal information to us, and that we may use and disclose the personal information in the manner detailed above.
Data Storage and Security
The personal information we collect may be stored in paper or electronic form. We take the following steps to ensure security of your information:
– Use of encryption technology, firewalls and antivirus software to protect data during collection, transmission and storing.
– Having electronic and physical security measures in place to prevent unauthorised access
– Conducting regular database back-ups to prevent data loss
– Ensuring employees and contractors have contractual obligation in place to safeguard your personal information
– Limiting access to the information by our employees and contractors to the level of access required for them to perform their functions
– Having procedures in place to de-identify and destroy records that are no longer required
Website Use and Automatic Collection of Non-Personal data
Some information will be collected automatically from all visitors of our website. This may include IP address, date and time of visit, pages viewed, type of browser you are using, URL from which you linked to our website. We may aggregate and use non-personal data internally for statistic, analysis and research to make improvements to our service and navigation of the website.
Cookies
This website uses cookies. A cookie is a piece of information sent by a website to your browser and downloaded to your device. When you subsequently visit the same website, this information is sent back to the server. Cookies may be used for keeping information about current session, recognition of previously authenticated users and personalisation of the web page.
Accessing, Updating or Correcting Your Information
You have the right to request access to your personal information we hold about you. We will endeavor to respond to such requests within one to three weeks, depending on the complexity of the matter. We will be required to verify your identity before we are able to grant you access to your information. In some cases, we may require to pay an administrative fee to cover the cost of access.
We reserve the right to deny access to your information in certain circumstances (for example, where it would infringe another person’s privacy). If we deny access we will provide you the reasons for doing so.
If at any time you become aware that information we hold about you is incorrect, incomplete or out-of-date, you can request to correct your information.
Contacting us
You can contact us about your personal via email info@prismaccounting.com.au or by writing to Suite 402, 60 Park Street, Sydney NSW 2000.
Privacy Policy Updates
We reserve the right to amend this Policy at any time.
This policy was last updated 1 December 2024.